Dictadoc

Psychiatry

Voice dictation for psychiatrists

Dictate the initial assessment, progress notes and the letter to the GP without sending a word of the interview over the internet. Dictadoc transcribes on your computer, and a long assessment can be dictated in several takes.

  • Inpatient wards
  • Crisis and home treatment
  • Community mental health
  • CAMHS
  • Addictions
  • Liaison psychiatry
  • Old age psychiatry

€19.99 a year, with no automatic renewal.

Dictadoc, a report and its recording

Your documents

The writing in psychiatric practice

In psychiatry, the notes record what the patient says and the way they say it. The documents are long, and many of them hold things a patient has told no one else.

  • Initial assessment

    Presenting complaint, psychiatric and personal history, mental state examination, risk and formulation. Several pages, written after a long interview, often in A&E or on the evening of an admission, while other requests keep coming in.

  • Progress notes

    Mental state that day, medication, leave and incidents, in the record of a patient on the ward or under the community team. Short, but written several times a week for every patient.

  • Discharge and clinic letters

    At discharge or at a handover of care, for the GP or the team taking over: diagnosis, medication, follow-up and the early signs of relapse. You have to choose what goes in the letter and what stays in the record.

  • Tribunal reports

    For a mental health tribunal: the history, the current mental state, the risk and your recommendation. They describe the clinical picture in carefully chosen words, and they tend to arrive in weeks that are already full.

Day to day

What holds up the writing in psychiatry

Interviews too private for a cloud

Today

The assessment covers suicidal thoughts, abuse, drug and alcohol use. Sending those words to an online dictation service is out of the question, so you type everything, often late and in shorthand.

With Dictadoc

Dictadoc transcribes on your computer. Dictation, transcription and corrections all happen there, and not one dictated word leaves the machine. The only time it needs the internet is to activate the licence and fetch a model.

  • Transcribed on your computer

A long dictation with nothing on screen

Today

Dictating an assessment several pages long without seeing the text makes it easy to lose the thread. You can no longer tell whether sleep and appetite are covered, and you only find out on reading it back what is missing or said twice.

With Dictadoc

Turn on the live preview: the Dictadoc window shows your words a second or two behind your voice. It is only a preview. The text kept in the report comes from a fresh transcription of the whole recording. It needs a capable computer.

  • Live text

An assessment cut short by the ward

Today

Halfway through the dictation, a nurse knocks at the door, a patient becomes distressed in the corridor, the on-call phone rings. You come back later without knowing exactly where you stopped.

With Dictadoc

Pause, then resume in the same report. Play back the last take to find where you were in the interview. A transcription error is corrected by hand, right in the take.

  • Dictation in several takes

Dictation example

An extract from an initial assessment

Mental state examination of a patient referred by A&E.

What you say

Referred by A&E following suicidal thoughts [full stop] [new paragraph] mental state examination [colon] good rapport [comma] speech coherent but slowed [full stop] low mood with anhedonia and low motivation for several weeks [full stop] he says [open quote] I am no use to anyone [close quote] [full stop] suicidal thoughts without a plan [comma] no previous attempts [full stop] no evidence of psychotic symptoms or formal thought disorder [full stop] [new paragraph] difficulty getting off to sleep and early morning waking [comma] poor appetite [full stop] alcohol use has increased since the separation [full stop]

What Dictadoc writes

Referred by A&E following suicidal thoughts. Mental state examination: good rapport, speech coherent but slowed. Low mood with anhedonia and low motivation for several weeks. He says "I am no use to anyone". Suicidal thoughts without a plan, no previous attempts. No evidence of psychotic symptoms or formal thought disorder. Difficulty getting off to sleep and early morning waking, poor appetite. Alcohol use has increased since the separation.

The words in brackets are commands. Dictadoc replaces them with punctuation and line breaks.

The settings list every command for your language.

Privacy

What you dictate stays on your computer

  • Transcribed on your computer

    Your computer transcribes your voice itself. Nothing you dictate is sent over the internet.

  • Erased on quit, if you want

    Choose to keep nothing, and reports and recordings are erased when you quit Dictadoc.

  • Encrypted on your disk

    The reports you keep stay in an encrypted database whose key is held by your system keychain.

For a clinic or hospital

Dictadoc Server transcribes for every workstation in your organisation, on a server on your premises. Nothing leaves your network.

Discover Dictadoc Server

Questions

Before you try it

Can I quote the patient's own words?

Yes. Say "open quote", then the patient's words, then "close quote". Dictadoc puts double quotation marks around them. The settings list every punctuation command.

Can I dictate a progress note straight into the patient record?

Yes. First give Dictadoc permission, in the settings, to write into other applications. Put the cursor in the note and dictate. When the transcription is done, the text is typed there, with no connector. If the hospital system will not accept pasted text, Dictadoc can type it key by key instead.

Can I add to an assessment over several days?

Yes. By default, Dictadoc keeps the assessment encrypted on this computer, with the key stored in the system keychain. Find it in the list by day or by title, and add a take. If Dictadoc is set to erase everything when you quit, finish the assessment or copy it before you close the application.

Can several psychiatrists in the team use it?

Yes. A licence is tied to one computer and cannot move to another, so a psychiatrist who dictates on their own workstation needs their own. For a whole hospital or trust, Dictadoc Server transcribes for every workstation from one computer on your premises.

Do I need a powerful computer for the live preview?

The preview works the computer hard, which is why it is off by default. Transcription is fast on an Apple silicon Mac and on a PC equipped with an NVIDIA graphics card. On the processor alone, transcription is 10 to 20 times slower. On a modest computer, leave the preview off: the text appears at the end of each take.

Dictate your next report with Dictadoc

Install the app on Mac or Windows, buy a licence, then enter the key you receive by email in Dictadoc. The licence year starts on the day you activate it.

€19.99 a year for one computer, with no automatic renewal. Buy a licence